Calanbau Brandschutzanlagen GmbH
Apps instead of paper: fire protection company embarks on a digitalisation drive
What is the specific challenge?
Calanbau Brandschutzanlagen GmbH's extensive portfolio covers everything from project planning to the construction and maintenance of stationary extinguishing systems.
The company values professional competence just as much as technical innovation - especially in the field of digitalisation. Until now, many employees struggled with unwieldy clipboard forms when collecting data. This created mountains of data, caused the quality to suffer and disrupted the workflow.
Calanbau wanted to take advantage of digitalisation and further develop the company. So, they decided to experiment: apps instead of paper. Going forward, processes like accident reports or risk analyses were to be mapped as digital forms. This would ensure a uniform, high-quality data input.
What is the solution?
Calanbau's app creators first tried out the modular system from smapOne for themselves, creating simple app designs for testing. They then developed these apps further, optimising them and adapting them to their own specific needs - all in cooperation with the smapOne team. The employees ended up solving the supposedly significant challenge of "digitalisation" themselves with no problems and not even much configuration effort.
What has improved?
The formerly paper-based, analogue process is now mapped into a modern and digital form on mobile devices like smartphones and tablets. Workers log their details in seconds into the app form, sending the complete data records to the relevant authorities for further processing.
A big advantage of the apps is their integrated photo function. This increases the quality of information significantly, providing direct visual proof in later documents.
Piles of paper are eliminated, as are waiting times since no one has to go around and tediously collect them to bring them to the office. This simplifies the workflow and
encourages an agile way of working.
How does digital transformation work in the company?
Since employees were involved in the app creation process from the start, there was already a high level of acceptance from the outset. Each creator and app user now contributes to the gradual digitalisation that the company intitiated. Increased transparency of data entry and transmission has also made employees feel more comfortable with the documentation process because it is efficient, convenient and fast.
Calanbau recognises the opportunities of digitalisation and plans to expand their flexible app solution to all departments and all employees – that's ultimately around 2,000 users. This makes the company one of the digital pioneers in its industry.